FAQ — Conway

Frequently Asked Questions

How many people should I expect at the Bridal Show?
Last year we had 650 attendees.

When can I set up my booth?
6-10 p.m. Saturday, Feb. 27
8-11 a.m. Sunday, Feb. 28
5:00 p.m. Sunday, Feb. 28, tear down
Everyone must be set up by noon on Sunday. If for any reason you are going to be late, please call 501-590-4075. If your booth is vacant at noon and no one has called, the area will be filled.

How do I hook up electricity?
Electricity is limited within the facility and will be available on a first-come, first-serve basis. The cost is $25 and should be included at the time of payment. Please indicate the need for electricity on the contract. If you need to add this later, please call Sheila Harrod at 501-327-0078.

Do I get a sign or name tags?
Yes. A sign with your business name (as listed in the contract) will be hanging in your booth on Saturday. Your nametags (created by the names listed in the contract) will be in your booth. If you need to add additional nametags, please call us at 501-327-0078 or e-mail sharrod@arkansasonline.com by February 20.

Can I pass out fliers or bags?
Yes. You may pass out any materials for your business within your area. Please do not pass out bags or literature at the front entrance or in front of other booths.

How do I reserve a booth and what do I get to confirm my booth number?
To reserve your booth you need to send us a contract and a $100 deposit. The contract will ask you for three booth choices. If those booths are already reserved, we will call you and give you other options. Once we receive your contract and deposit, we will send you a signed copy of the contract with your reserved booth number and invoice for payment. You will also receive a packet of information with detailed information regarding electricity, setup and tear down times, and fliers.

I want to give something away at the fair. How do I do this?
We encourage all of our vendors to give away a prize or gift certificate during the event. This is just another way to get your business name out to the brides during the show. We register brides and grooms at the front door and draw names throughout the show. If you want to give something away, please let us know during setup or you can give it directly to the emcee once the show begins. We suggest giving it to one of the Arkansas Democrat-Gazette workers prior to the event. We will come around Saturday and Sunday to meet everyone and check in with you regarding giveaways.

What about the mailing list you provide for each vendor — what is it and when will I get it?
We provide our vendors with a mailing list of each bride and groom who registers for gifts. This list will be able to be downloaded via a username and pass code approximately two weeks after the event.

How big is my booth and what does it come with?
Each booth is 10 feet by 10 feet. Your booth is furnished with a pipe frame and black drapes. One 6-foot table (skirted) and 2 chairs are provided. The back of your booth has black drapery approximately 10 feet high. The sides of your booth will be approximately two-feet high to separate from the other vendors.

Who do I call if there is a problem during the event?
You can call Sheila Harrod at 501-590-4075.

What will the process be when I get there to set up?
Someone from the Arkansas Democrat-Gazette will be available to check in vendors as they arrive. In addition, we will come around during set up times to see if you need anything or have any concerns.

Can I play music?
Part of the excitement of the Bridal Show is the music and fun atmosphere. We have many DJs who play music to showcase their talents during the fair; however, this isn’t to the delight of all of our vendors. We ask everyone to please respect those around you and keep your music at a reasonable level. We will also be doing spot checks throughout the event for any disruptive music. During the fashion show, beginning at 4 p.m., those playing music will be asked to lower the sound level during that time. If you are bothered by any sound around you, please don’t hesitate to call us at 501-590-4075.

What if I decide not to participate in the show?
We understand that sometimes, unavoidable situations arise and that in turn could cause you to cancel your involvement in the show. We do have a cancellation policy that enables you to receive a 50 percent refund if you cancel by February 12. If you are canceling after February 12, no refund will be given. If you have not paid in full at that time, you will be billed for the remaining amount.

When do I have to pay for the rest of my booth?
You have until February 12 to pay for the remaining balance on your bill. If you do not pay prior to the event, you will not be allowed to enter the facility and your space is considered vacant.

How will the public know about the event?
We will be promoting the Bridal Show in the Arkansas Democrat-Gazette newspaper and in the River Valley and Ozark edition and online in the form of advertisements. The Bridal Show also has its own Web site at www.arkansasonline.com/bridalshow. You will also be receiving fliers promoting the Bridal Show to display in your business. Your business will be listed along with other vendors in at least three advertisements for the fair. Other advertisements will run starting six weeks prior to the fair.

Return to the Conway Bridal Show page.